Privacy Policy
Stratex Analytics Limited
Effective Date: 5 March 2026
Last Updated: 5 March 2026
1. Introduction
Stratex Analytics Limited ("Stratex Analytics", "we", "our", or "us") is committed to protecting the privacy and personal data of individuals who use our platforms and services.
This Privacy Policy explains how we collect, use, store, and protect personal data when individuals interact with:
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Stratex Analytics
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ScoutLink
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CoachHub
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AgentLink
These platforms are collectively referred to as the Stratex Platforms.
Stratex Analytics develops technology platforms designed to support football scouting, player development, and recruitment workflows within grassroots and academy environments.
Because some of the data within our platforms relates to youth players aged 12–16, safeguarding, responsible data handling, and coach-controlled communication are core principles of our systems.
We comply with the UK General Data Protection Regulation (UK GDPR) and applicable data protection legislation.
2. Who This Policy Applies To
This Privacy Policy applies to individuals who interact with our services, including:
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Scouts and recruitment professionals
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Coaches and academy staff
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Player representatives and agents
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Platform administrators
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Visitors to our website
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Youth players whose profiles are managed by their coaches or academies
Players under 18 do not create accounts directly on our platforms. Their information is entered and managed by authorised coaches or academy staff.
3. Platforms Covered By This Policy
This Privacy Policy applies to the following Stratex Analytics products:
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ScoutLink
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A scouting and talent identification platform used by scouts and recruitment teams to analyse structured player profiles, match outputs, and compatibility insights.
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CoachHub
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A platform used by coaches and academies to manage player profiles, performance metrics, match facts, fixtures, and development insights.
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AgentLink
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A platform designed for player representatives and agents to manage player evidence, scouting visibility, and recruitment opportunities.
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4. Information We Collect
We collect information when users:
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Create accounts
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Use our platforms
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Upload or enter player information
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Contact us or request demonstrations
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Interact with our website
The categories of data collected include the following.
5. Account and Contact Information
We may collect the following information from scouts, coaches, agents, and platform users:
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Full name
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Email address
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Phone number
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Organisation or club name
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Role or professional title
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Login credentials
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Billing and payment information
This information is used to create and manage user accounts and provide access to our services.
6. Player Profile Information
Coaches or authorised academy staff may enter information about players for the purpose of building structured profiles.
This may include:
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Player name
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Age or date of birth
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Nationality
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Positions played
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Height and weight
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Preferred foot
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Team or academy affiliation
This information is used to build structured profiles that support scouting visibility and player development analysis.
7. Player Performance and Match Data
CoachHub and ScoutLink may contain structured performance data relating to players.
This may include:
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Match appearances
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Goals and assists
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Clean sheets
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Yellow and red cards
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Injuries
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Substitution information
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Match opponents and scorelines
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Training or physical performance indicators
This information is entered by authorised coaches or staff members.
8. Video Content
Coaches may attach publicly accessible video links to player profiles.
These may include:
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Match highlights
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Training footage
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Individual skill clips
Videos are typically hosted on third-party platforms such as:
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YouTube
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Vimeo
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Dropbox
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Google Drive
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Other public video hosting services
Stratex Analytics does not claim ownership of these videos but provides tools for organising and displaying them within player profiles.
9. Scouting and Recruitment Data
ScoutLink may contain additional information entered by scouts or recruitment teams, including:
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Player assessments
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Observational notes
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Team requirements
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Playing style preferences
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Formation preferences
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Role expectations
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Long-term development considerations
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Recruitment interest stages
This data helps scouts track and evaluate players within recruitment workflows.
10. Analytical and Scoring Information
Stratex Platforms may generate analytical outputs based on available data, including:
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Player compatibility scores
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Development projections
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performance indicators
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aggregated scouting insights
These calculations are derived from available player data and are intended to support scouting decisions.
11. How We Use Your Information
We use collected information for the following purposes:
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Platform Operation
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To provide and maintain our platforms and services.
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User Account Management
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To create and manage user accounts and permissions.
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Scouting and Development Analysis
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To enable structured evaluation of players within our platforms.
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Product Improvement
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To improve features, analytics models, and system functionality.
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Customer Support
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To respond to user enquiries, support requests, and onboarding.
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Security and Fraud Prevention
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To detect and prevent unauthorised access, misuse, or suspicious behaviour.
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Legal Compliance
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To comply with applicable laws and regulatory obligations.
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12. Safeguarding and Youth Protection
Stratex Analytics designs its platforms with youth safeguarding principles in mind.
Key safeguards include:
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Scouts do not communicate directly with players through our platforms
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Communication is routed through coaches or academies
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Platform access is restricted to verified professionals
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Player data is entered by authorised adults (coaches or academy staff)
These measures help ensure that youth players are protected within the scouting ecosystem.
13. Who We Share Information With
We do not sell personal data. However, we may share information in limited circumstances.
Service Providers
We may share data with trusted third-party providers that help operate our services, including:
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cloud hosting providers
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payment processors
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analytics tools
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email communication systems
These providers are required to process data securely and only for authorised purposes.
Legal Requirements
We may disclose information if required by law or by legitimate requests from public authorities.
Business Transfers
If Stratex Analytics is involved in a merger, acquisition, restructuring, or sale of assets, personal data may be transferred as part of that transaction.
14. Data Security
We implement appropriate technical and organisational measures to protect personal data.
These measures include:
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secure server infrastructure
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encrypted connections (HTTPS)
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access control and authentication
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monitoring of system activity
While we strive to protect data, no internet-based system can guarantee absolute security.
15. Data Retention
We retain personal data only for as long as necessary to:
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provide our services
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maintain platform functionality
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comply with legal obligations
Data may be retained for longer periods where necessary for legitimate business purposes, security monitoring, or legal compliance.
16. Your Data Protection Rights
Under applicable data protection laws, individuals may have the following rights:
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The right to access personal data
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The right to correct inaccurate data
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The right to request deletion of data
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The right to restrict processing
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The right to object to certain types of processing
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The right to data portability where applicable
Requests relating to personal data can be submitted to: info@stratexanalytics.com
17. Cookies and Website Analytics
Our website may use cookies and similar technologies to:
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improve website functionality
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analyse usage patterns
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enhance user experience
Users may control cookie preferences through their browser settings.
18. Third-Party Links
Our platforms may contain links to third-party websites or services. We are not responsible for the privacy practices or content of external websites. Users should review the privacy policies of those services separately.
19. International Data Transfers
Where data is transferred outside the UK or European Economic Area, we ensure appropriate safeguards are in place to protect personal data.
20. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted on our website with the revised effective date. Users are encouraged to review this policy regularly.
21. Contact Information
If you have questions about this Privacy Policy or how we handle personal data, please contact:
Stratex Analytics Limited